Meet Directors' Resources (Sanctions Forms)

I want to hold a meet. How do I get it sanctioned?

  1. Make a meet information sheet. Need help? Here is a pdf template. Ideally, this should be one page. Delete alternate pool classifications to shorten form.
  2. Find a referee. Need help? Email Ed Stanc, the ILMSA Officials Chair: officials AT ilmsa DOT com
  3. Fill out the online USMS sanction application form.
  4. Fill out the "Combined Sanction Form" and read through the meet director expectations that follow. By signing this form, you are agreeing to comply with ILMSA and USMS rules.
  5. Send the "Combined Sanction Form" along with a $50 check made out to ILMSA Sanctions Chair to the following address:
    Phil Dodson

    815 Linden Ave

    Wilmette, IL 60091

  6. The Officials Chair will contact your listed referee to review meet expectations and clarify procedures.
  7. Wait to hear back from USMS with questions or a confirmation.
  8. Once your meet is sanctioned, it will appear in the Upcoming Meets section of the ILMSA website, USMS forums, and the USMS calendar. If you would like your meet information to appear on the ILMSA Facebook page, please donate some or all of  your $50 fee to pay for this service.  For more detailed information, please see the "Meet Director's Checklist."
  9. Send a zipped Hy-Tek Meet Manager backup file of the meet to:  results AT ilmsa DOT com    via email within 14 days of the meet date to be eligible to receive your sanction fee refund.

Questions about these forms and other sanctions requirements can be emailed to the Sanctions Chair at sanctions AT ilmsa DOT com. All of the forms found here are saved in PDF format, and require a PDF reader (such as Abobe Reader) for viewing.